Dear applicants,

We are delighted that you are interested in a career at Silicon Austria Labs GmbH (hereinafter referred to as SAL, we or us). Data protection and its safeguarding are important issues for SAL. Personal data is processed in strict compliance with the principles and requirements set forth in the GDPR[1] and the Austrian Data Protection Act[2] as well as other applicable data protection regulations. With this data protection declaration, we describe how we collect and process personal data in case of an application or registration on our applicant portal or how personal data is processed in connection with the use of the website. The data protection information is intended for persons (hereinafter also referred to as applicants) who in the course of their application create an applicant profile with us and therefore wish to contact us, as well as for persons for whom SAL creates an applicant profile in connection with an application submitted via email or mail and for persons for whom SAL itself processes personal data as part of the application process (e.g. interview notes).

CONTROLLER AND DATA PROTECTION OFFICER

Silicon Austria Labs GmbH

Sandgasse 34

8010 Graz

contact@silicon-austria.com

 

Data protection officer:

Sandgasse 34

8010 Graz

dpo@silicon-austria.com

Application Process

For the application process, the following personal data is collected and processed via the contact form and/or email:

·       Personal data such as first name, last name, gender, date of birth, educational qualification (e.g. information on school or study degrees), first language, telephone number, e-mail address, address, country, nationality, academic title (optional);

·       Personal data in the attachments (= CV, cover letter/motivation letter, proof of qualifications, certificates, other attachments);

• Data concerning registration (e.g. date of creation/update, applicant source, login, password);

·       Data on your professional experience (e.g. information on your previous employment);

·       Professional requirements (e.g. professional profile, job description, desired extent of employment, period of notice, salary expectations);

·       Personal data relating to additional information, e.g. language skills, applicant source, status of the application, declaration of consent, relevant links.

In the course of the further recruiting process, personal data of applicants will be supplemented by a recruiter of SAL, which shall add the following:

·       appointment dates, conversation notes and comments about your profile;

·       applicant’s correspondence with employees of SAL;

·       keyword-indexation and additional job profiles so that the profile of applicants could become easier to find in the applicant database;

·       additional jobs that we suggest to applicants (if you have given us your voluntary consent to be included in the “SAL Talent Pool” by replying to our email)

Purpose of processing

We process personal data of applicants as part of our recruiting process (staff search and selection) so that you can contact us and subsequently to fill vacancies at SAL.

Applicants can apply for a specific position or submit an unsolicited application to us using the contact form and/or email. A recruiter of SAL will then contact the applicant via a message on the application portal (REXX), by email or phone and inform him/her about the next steps in the recruiting process.

Legal basis of processing

We process personal data on the legal basis of our overriding legitimate interest in carrying out an efficient application process (Art. 6 para. 1 lit. f GDPR) and on the basis of the necessity to carry out pre-contractual measures (Art. 6 para. 1 lit. b GDPR).

If you provide us with special categories of data (such as religious confession, health data, etc.) that we do not require as part of the application, we will process this data on the basis of your express consent in accordance with Art. 6 para. 1 lit a in conjunction with Art. 9 para. 2 lit a GDPR. You as an applicant can withdraw this consent at any time without giving reasons.

If an application does not currently match a specific job offer or the application process was unsuccessful, but we see potential in the applicant, we may additionally ask you via email for your consent to process and store your application data in our “SAL Talent Pool” for a total of 18 months so that we can inform you about potential future job posting. 

In addition, we want to point out, that applicants are neither legally nor contractually bound to disclose personal data. However, without the personal data of applicants, we cannot process applications.

In general, only the responsible employees of SAL have access to the personal data that is collected and processed (see above) in order to fulfil the purpose of data collection when applying for a position at SAL. Access is strictly regulated and usually extends only to the recruiters of SAL as well as to managers and key personnel of the relevant departments and, when necessary or as provided for, the SAL Works Council. Our employees and the Works Council are bound to maintain personal data confidential and secret.

The processing of the recruiting steps is supported by our external recruiting software REXX – rexx systems GmbH, Hamburg, Germany (data processor). SAL and rexx systems GmbH have taken the necessary contractual (e.g. data processor agreement), organizational and technical measures to ensure the confidentiality and secrecy of all applications.

In addition, in some cases, SAL may grant authorities or courts access to personal data of applicants in order to fulfil legal obligations or to defend against legal claims.

As a general rule, the personal data provided to us as part of the application process is stored for a period of seven full calendar months from the date the application is rejected.

In addition, personal data of applications for job postings that are part of national or EU funded projects (such as “Marie Sklodowska-Curie Actions”) will be stored for the time period specified within the respective Grant Agreement. For example, the retention and record keeping period in the Marie Sklodowska-Curie Action “Crystalline” amounts 5 years after final payment of the funded program.

If you, as an applicant, have given your consent via email to be part of the “SAL Talent Pool,” we will retain your application for a total of 18 months. Your personal data will then be assigned to the “SAL Talent Pool” and stored for a total period of 18 months. You may withdraw your consent at any time (subject to other retention periods).

Use of the website

In principle, you can visit the website without the website provider collecting any personal data from you. However, when you access the website or retrieve a file stored on the website, data is collected and processed. In principle, this is only done to the extent necessary to ensure a fully functional website, its content and services. Furthermore, the website provider typically only collect and use personal data based on your consent. This does not apply to cases where prior consent cannot be obtained for factual reasons and the processing of data is permitted by law. Every time you visit the website, the following data are being collected:

• Browser type/version
• Operating system used
• IP address
• Date and time of the server request.

The legal basis for the storage of data/log files is Article 6 (1) (f) GDPR.

The purpose of storing log files is to ensure the proper functioning of the website. The information is used to optimise and ensure the security of the systems. The data is not analysed for other purposes (e.g. marketing purposes).

The data stored by us will be erased as soon as it is no longer required for the purpose for which it was originally collected, and at the latest within six weeks. Data may be stored for longer periods. In this case, the user's IP addresses will be erased or distorted, so that assignment of the accessing client will no longer be possible. The collection of the aforementioned data is crucial for the operation of the website.

Cookies

This website uses so-called ‘cookies’. The purpose of the cookies is to make the website more user-friendly, effective and secure overall. Cookies are small text files which are stored on your computer system. Please note that some of these cookies are transmitted from the server to your computer system. In most cases, these cookies are so-called ‘session cookies’. Session cookies are characterised by the fact that they are automatically deleted from your hard disk at the end of the browser session. Other cookies remain on your computer system and allow to recognise your computer system on your next visit (so-called permanent cookies). When a user visits the website, the user receives information about the use of cookies and the website provider obtains the user's consent to the processing of personal data. The cookies used do not store any personal data. The information received based on cookies is anonymised. Of course, you can always disable cookies if your browser allows this. Please note that if you configure your browser not to accept cookies (from the website), some functions and features of this website may not be available or only to a limited extent.

The legal basis for the processing of personal data using cookies is Article 6 (1) (f) GDPR. The legal basis for the processing of personal data using cookies for analytical purposes is Article 6(1) (a) GDPR, providing the user has consented accordingly.

Technically necessary cookies are used to facilitate the use of the websites. The user data collected by technically necessary cookies will not be used to create user profiles. Analysis cookies are used to improve the quality of the website and its content. The analysis cookies tell how the website is used and enable to continue improving the content of the website.

Cookies are stored on the user's computer and transmitted from there in order to give users full control over the use of cookies. By changing the settings in your Internet browser, you can disable or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If you choose to disable cookies for the website, you may not be able to completely use all the functions and features of the website.

Name	Provider	Purpose	Expire	Type
sid	rexx systems	Contains an anonymous user ID so that multiple requests from one user can be assigned to the same HTTP session.	1 Hour	Necessary cookies
cookieconsent_status	rexx systems	This cookie stores your cookie settings for this website.	30 days	Necessary cookies
_pk_id*	matomo	Registers a unique ID for a website visitor, which logs how the visitor uses the website. The data is used for statistics.	13 month	Web statistics
_pk_ref*	matomo	This cookie is used as a reference for the anonymous tracking session on the site.	6 months	Web statistics
_pk_ses*	matomo	This cookie stores a unique session ID.	30 minutes	Web statistics
MATOMO_SESSID	matomo	This cookie stores the website visit based on a session or visitor ID.	This session cookie will be deleted when the browser is closed.	Web statistics

 

Matomo

This website uses the website analysis software Matomo (www.matomo.org) to collect and store data for marketing purposes and optimisation purposes. This data is used to create user profiles under a pseudonym. To do this, Matomo uses cookies. Cookies are small text files stored locally in the cache of the Internet browser used by the website visitor. The cookies facilitate the recognition of your Internet browser when you return to the website. The data collected using the Matomo technology (including your anonymised IP address) will be transmitted to the server and stored for usage analysis purposes, which will help to optimise the website. The data generated by the cookie stored in the pseudonymised user profile will not be used to identify the visitor of this website or linked with any personal data about the bearer of the pseudonym. You can prevent cookies from being used and tracking by setting your browser not to accept cookies. Please note that if you do this, you may not be able to completely use all the functions and features of this website.

The legal basis for the processing of personal data of users is Article 6 (1) (f) GDPR.

The processing of users' personal data enables to analyse the browsing behaviour of the users. The analysis of the data obtained helps to put together information about the use of the individual components of the website, enabling to continue improving the website and making it more user-friendly. For these purposes, the legitimate interest also lies in the processing of personal data in accordance with Article 6 (1) (f) GDPR. The anonymisation of the IP address sufficiently takes account of the interests of users in their protection of personal data.

The data will be erased as soon as it is no longer required for the purpose for which they were originally stored.

Cookies are stored on the user's computer and then transmitted. This gives you as the user full control over the use of cookies. By changing the settings in your Internet browser, you can disable or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If you choose to disable cookies for the website, you may not be able to completely use all the functions and features of the website. For more information on the privacy settings of the Matomo software, please click on the following link: https://matomo.org/docs/privacy/.

DATA SUBJECT RIGHTS

Applicants are generally entitled to the right of access (art 15 GDPR), rectification (art 16 GDPR), erasure (art 17 GDPR), restriction of processing (art 18 GDPR), objection (art 21 GDPR), withdrawal (art 7 GDPR) and data portability (art 20 GDPR), if applicable.

Any consent given can be independently withdrawn at any time. A withdrawal has the consequence that we no longer process your personal data to which the consent relates from this point in time, and thus the corresponding rights, benefits, etc. can no longer be claimed. However, the withdrawal does not affect the lawfulness of the processing of personal data until the withdrawal.

If you as an applicant believe that the processing of your personal data violates data protection law or that your data protection rights have otherwise been violated in any way, you may contact our data protection officer (dpo@silicon-austria.com) or the Austrian data protection authority (dsb@dsb.gv.at) with your concerns.

MISCELLANEOUS

In our recruiting process, there are no automatic mechanisms that would lead to an automatic elimination of applicants from the application process. Decisions regarding staff search and selection are always made by the responsible employees of SAL.
In order to better find an applicant profile in our applicant database using the integrated search function, this is tagged and linked to suitable job profiles.

CHANGES TO THIS DATA PROTECTION DECLARATION

SAL reserves the right to update or modify this data protection declaration at any time without prior notice. The version currently published on the application portal applies.